Posted: Jan 24, 2023

GRANTS ACCOUNTANT

MassHire - Lawrence, MA
Application Deadline: N/A
Other

POSITION SUMMARY:
Performs a variety of fiscal related duties with the aptitude and decision-making skill required in a Fiscal Department
that annually tracks several million dollars with the utmost accuracy and in accordance with (IAW) proven fiscal and
operational procedures. Responsible for all accounting functions and maintenance of financial documents. Coordinate,
calculate, process, reconcile, and track financial data for ongoing reporting. Support, communicate, collaborate, and
facilitate associated fiscal activities with our funders, partners, subrecipients and contractors.
DUTIES & RESPONSIBILITIES:
Review staff time sheets and attendance records. Calculate payroll for all staff and contractors as directed;

document time earned and used; batch and process documents for approval and payment on a weekly, bi-
weekly, or monthly basis IAW proven fiscal procedures.
Review client time sheets and calculate client payroll; batch and process them for approval and payment on a

weekly, bi-weekly or monthly basis.
Generate employee benefits, taxes, and agency contributions, batch and process for approval and payment on a

weekly, bi-weekly or monthly basis as directed.
On a monthly basis, calculate, report, and update staff time budgets and allocations.

On a weekly basis, calculate, report, and update youth enrollments, wages, and worksites.

Batch and process all overhead and customer-related expenses for approval and payment on a weekly, bi-

weekly or monthly basis as directed.
Execute purchase order, accounts payable, accounts receivable, payroll, and journal entries, record accruals into

the Fiscal System. Post all accounts to the general ledger.
Generate Departmental or other checks and accompanying check registers as required.

Prepare all grant paperwork necessary for check and wire transfer deposits as directed.

Prepare the Cash Report on a weekly basis. Reconcile the general ledger cash account with the Cash Book.

Record all cash balances by grant and ensure there are sufficient resources to meet planned expenditures.

Calculate cash balance, project accounts receivable, accounts payable, and generate Request for Funds as
needed.
Document accruals and journal vouchers for entry into the fiscal system

Process and maintain all service and purchase order requests.

Enter chart of accounts, grant awards, and line-item budgets in accounting system

Create overhead expense account allocations on a monthly basis.

Process all cost pool allocations on a monthly basis.

Reconcile all grant trial balance accounts monthly or as directed.

Report all revenues and expenditures of grant funds to appropriate City officials on a weekly basis.

Verify and report on bi-weekly, quarterly, and annual wages, taxes, & benefits with City officials

Reconcile the Operating Bank Account, Cash Book and Payroll Bank Account with the Treasurer and other

parties on a monthly basis or as required.

How To Apply:

POSTING DATE: January 24, 2023
APPLICATION DEADLINE: Until filled
PLEASE SUBMIT COVER LETTER & RESUME VIA EMAIL TO: Lynda Buote, Office Manager
MassHire Merrimack Valley Workforce Board
[email protected]